Powerful Features Built for Tea Brokers

Every module in TeaLedger was designed after talking to 50+ tea brokers across India to eliminate manual chaos and ensure financial accuracy.

🌱 Garden Management

Stop hunting for garden details in scattered spreadsheets. Manage your entire directory of tea estates in one centralized database.

  • Store contact details & GST numbers
  • Link multiple orders to a single garden
  • Search and filter by estate location
  • Historical sourcing data logs
Garden Management UI
Assam Gold Estate
GST: 18AAAAA0000A1Z5
Active
Heritage Dooars Co.
GST: 19BBBBB1111B2Z2
Active

🏷️ Grade Management

Standardize your quality classification to ensure consistent pricing and error-free reporting across all your tea orders.

  • Custom grade codes (BP, OF, PD, Dust, etc.)
  • Grade-wise sales reporting
  • Quality tracking trail
  • Global search for specific grades
BP
OF
PD
DUST
PEKOE
FBOP

📦 Order Management

Track the journey of every tea leaf with lot-level precision. From the moment it leaves the garden to the final buyer delivery.

  • Track: Garden → Grade → Lot → Buyer
  • Assign transport parties and consignment details
  • Status workflow: Pending → Invoiced
  • Intelligent lot mapping system
Active Orders
View Pipeline
Order #1284 — Assam Gold
Lot No: 458B | Grade: BP | 40 Bags
Wait for Invoice

📄 Invoice Automation

Generate professional, GST-ready invoices when the house is ready to bill — not the moment a lot is marked Sold. Seller GSTIN, tea HSN, then CGST+SGST or IGST.

  • Auction result is confirmed first; invoice is a later step
  • One-click PDF generation and printing
  • TDS deduction and reconciliation tracking
  • Automatic tax (CGST/SGST/IGST) calculations

GST Invoice #2024-051

Generated Preview

Download PDF

💰 Brokerage & Commission System

Finally, a system that understands how you get paid. Automated weight-based commission billing for both garden and buyer sides.

  • Net Weight × Brokerage Rate calculations
  • Separate Garden-side + Buyer-side bills
  • Real-time tracking of unpaid commissions
  • Automated rate management per garden
Earned Commission (Mar '25)

₹1,42,850

Total Weight: 34,500 Kg
Average Rate: ₹4.14 / Kg

💳 Payment & TDS Tracking

Keep your ledgers clean with bank-level payment reconciliation and TDS tracking.

  • Record Online/NEFT/Razorpay transactions
  • Dedicated TDS ledger per party
  • Bank-account level reconciliation
  • Real-time payment pending alerts
Reconciliation Status
Payment Received ₹4,25,000
Pending Collection ₹84,500

Catalogue & sale

Approved lots go on a sale catalogue. When the house publishes, gardens and buyers see one list — not a draft Excel.

  • Unapproved tea cannot enter a sale
  • Publish is a decision, not a printout
  • Lot number is never enough — sale + garden + lot
Sale 20 · published

CAT-20-01 · 2010 Aruna · 2011 Kamlang · 2012 Aruna

Ready for the auction room

Live auction room

Admin or auction staff open one lot. Buyers bid from their login. The desk can bid for a buyer. Going is a call. Confirm writes the auction result — not an order or invoice.

  • Live price refreshes every second
  • Increment and buyer credit limit enforced
  • Gardens watch their own lots; accounts stay out
Lot 2010 · OPEN
₹ 180.00
Next bid + increment · confirm sold when you are sure

Garden settlements

One payable per garden from sold lots. Gross is quantity × price. Brokerage comes off the billing company. The garden is still who you settle.

  • Draft, then management approves
  • Seller statement of settlements and payouts
  • A garden cannot see another estate’s payable
ArunaApproved
KamlangDraft

Buyer & garden portals

Same product. Different key. A buyer bids and sees own bills. A garden sees own lots and payable. Neither sees the other side’s money.

  • Buyer credit limit can block a new bill
  • Buyer and seller period statements
  • Monday MIS: offered with no result, sold with no order

Maharastra — published catalogue · bid · own invoices

Aruna — own lots · own settlement · watch the room

And Much More...

Logistics Tracking

Manage transport parties, consignment numbers, and dispatch dates per order.

Sample Sourcing

Record tea samples from gardens before bulk ordering. Build a quality trail.

Multi-Company

Run multiple business branches or entities from one single secure login.

See These Features in Action

15-minute walkthrough. No commitment required.